Accounts Payable Specialist

Job Description

We are seeking a detail-oriented Accounts Payable Specialist to manage and process all vendor invoices, maintain purchase orders, reconcile credit card statements, and ensure accurate and timely payments. This role will be based at our corporate office, where you will collaborate closely with various departments, including purchasing, finance, and operations, ensuring that all financial obligations are handled efficiently and vendors are paid accurately and on time. As part of the corporate team, you will also support broader company initiatives and help streamline financial processes.

Key Responsibilities:

• Invoice Management: Receive and review invoices via email and mail, ensuring appropriate documentation for payment.
• Purchase Order Matching: Match purchase orders to invoices, verify prices and ensure items have been received by the appropriate departments.
• Data Entry: Enter invoices into Acumatica, using correct GL account codes for non-PO invoices, and matching PO invoices for accurate entry.
• Credit Card Reconciliation: Reconcile monthly credit card statements with receipts, requesting missing receipts as needed, and ensuring accuracy before entering them into Acumatica.
• Vendor Payments: Process vendor payments every Wednesday via ACH or printed checks, preferring ACH payments, and mailing checks when necessary.
• Vendor Management: Set up new vendors in the accounting system upon receipt of W9 forms and approval, and request ACH payment setups with vendors.
• Purchase Order Creation: Generate purchase orders as required, especially for the Ligonier shop.
• Account Reconciliation: Review monthly account statements to ensure no invoices are missed and resolve any discrepancies.
• Petty Cash Management: Manage and disburse petty cash as needed, ensuring proper documentation.
• Assist CFO: Provide support to the CFO in various tasks, including assisting with credit applications.

Corporate Office Environment:

As part of the corporate office team, you will interact daily with senior management and other key stakeholders. This role requires a high level of professionalism, confidentiality, and the ability to manage multiple priorities in a fast-paced environment. You will be a key point of contact for vendors and internal teams, contributing to the efficiency and smooth operation of the company’s financial workflows.

Requirements:

• Proven experience in Accounts Payable or a related role.
• Familiarity with Acumatica or similar accounting software.
• Strong organizational skills and attention to detail.
• Ability to reconcile financial statements and resolve discrepancies.
• Excellent communication skills for vendor management and internal collaboration.
• Proficiency in Microsoft Office Suite, especially Excel.
• Ability to maintain confidentiality and protect sensitive financial information.

Preferred Qualifications:

• Experience with ACH payments and vendor setup.
• Knowledge of general ledger (GL) account coding.

Why Join Us:

• Competitive salary and benefits package.
• Opportunity to work in a dynamic, fast-paced corporate office environment.
• Room for growth and development within the company.